A complete platform forrunning your club or federation!
From planning and entries to the awards and the officials' payments: the system that brings federations, clubs, coaches, officials and athletes together in one place.
See how the right system can change the way you plan, organize and run your meet...
Running a meetdoes not have to be hard
SwimSystemApp is the modern, intuitive meet management software that runs on any computer or tablet! With a 100% offline backup, right from the pool deck.
So intuitive it barely needs training: just open it and start using it!
Live results
Native integration with timing consoles (Colorado, Swiss Timing, Superior Swim Timing and others) to show results as they happen.
Full meet management
Run swimming, open water and artistic swimming events. More sports on the way.
Athlete and club registry
Multi-organization registry with membership history, transfers, documents and age categories.
Scoring and rankings
Configurable scoring and standings by club, individual, event and multi-stage circuits.
Record tracking
Automatic record detection by category, gender and age — even on splits and relays.
Professional reports
Entry cards, bulletins and summaries as PDFs carrying your organization's identity.
Officiating management
Call-ups, assignments, attendance control and officials' payments, all automated.
Integrations and import
Import and export in the LENEX (.lxf), SDIF (.sd3) and Excel (.xlsx) formats.
Online entries and billing
Entries through the coach portal with PIX, bank slip and card payments, settled automatically.
WebApp + offline desktop app
Run your meets on the web or through the desktop app (swimming and open water) that works with no internet.
Take a closer look at the system...
Create and run meets in minutes
Organize meets, stages and events, set fees and entry deadlines, and follow everything from a single dashboard. SwimSystem brings the whole process together in one place.
Simple entries for coaches and clubs
Coaches enter athletes and build relays through the portal while you follow payments and approvals in real time. Manage discounts, charges and per-athlete orders, and much more.
Live results, straight from the desk
Connected to the electronic timing systems, the app captures the times and publishes results right away. And with no internet you don't stop: print reports and talk to the equipment directly over the serial port.
From entry to finish line, at sea, in rivers or lakes
A dedicated module for open water swims, marathon swimming and circuits, built on the same foundation as pool swimming: registration, entries, payments, scoring and live results.
- Online entries with price tiers, bundles and coupons, paid by PIX, bank slip or card.
- Automatic bib numbering, beach check-in and wave starts by age group.
- A finish desk that works offline: type the bib and the time is recorded instantly.
- Rankings by age group and overall, para-swimming classes by functional class, and relays.
- Team scoring and multi-stage circuits, using the same scoring tables as pool swimming.
- Results and start lists on the website and in the app, updated live.
The finish desk runs in the desktop app: wave starts, bib and time, review and making the race official — online or offline.
Purpose-built environments
A workspace tailored to each kind of user...
Admin Portal
The control center for the clubs, federations and organizations across the whole SwimSystemApp ecosystem.
- Meet management system
- Athlete, club and team management
- Entries, memberships and transfers
- Results, rankings and records
- Invoicing, billing and overdue control
- Custom official reports
Official Portal
From the call-up to the payment, without the hassle. This is the midfield between your officials and your organization.
- Applications, boards and roles
- Attendance confirmation
- History of assignments (with roles)
- Officiating certifications and courses
- Finances and fee payments
Coach Portal
The coach's day-to-day in one place. The access that was missing to manage the club and its athletes.
- Individual and relay entries
- Payments via PIX, bank slip and card
- Results history and rankings
- Tracking each athlete's progression
- Coaching staff management (registry data)
Broadcast control center: pick the event and heat, the graphics scene and the video board scene, and preview both outputs before going on air.
From the timing desk to the broadcast and the video board
Times coming from the electronic scoreboard become TV graphics and video board scenes instantly, with nothing typed twice.
- Broadcast-ready graphics (OBS, vMix): start list, live race with splits, heat result, rankings and podium.
- Automatic mode: the scene follows the race — start list before the start, running clock in the water, result at the finish.
- LED or video boards from the same panel, following the graphics or with their own scene.
- Session schedule, record alerts and lane-by-lane athlete spotlight.
- Control from the computer or from a phone, right at the pool deck.
- Works on the venue's local network, even without internet.
Built on solid technology
Built with modern technology to guarantee performance, security and scalability
Cloud infrastructure
- • High-performance, highly available servers
- • Robust managed database
- • Daily backups and data redundancy
- • Content delivery network (CDN) with low latency
Security
- • Data isolation per organization
- • Row level security (RLS) in the database
- • Data protection in line with Brazil's LGPD
- • End-to-end encryption
Performance
- • Optimized, responsive interface
- • Real-time updates during the meet
- • Offline app for running meets
- • Data sync with low bandwidth usage
Scalability
- • Handles events from small to very large
- • Federation → clubs → athletes structure
- • High availability for thousands of concurrent visitors
- • Scalable and flexible architecture
Ready to transform your events?
Talk to our team for a tailored demo, or start using the system right now!